Privacy Policy

Effective Date: January 1st, 2026
Last Updated: March 18th, 2026

Legacy Orb LLC (“Legacy Orb,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information, stories, recordings, and other content you share with us through our website, mobile applications, and related services (collectively, the “Services”).

Legacy Orb is designed to help users capture, preserve, organize, and transform life stories, memories, and personal history into meaningful legacy content. Because the Services may involve highly personal materials, including autobiographical information, voice recordings, photos, videos, and AI-generated outputs, we aim to be transparent about what we collect, how we use it, and the choices available to you.

By using our Services, you acknowledge that you have read and understood this Privacy Policy.

Privacy at a Glance

• We collect information you provide directly, including account details and story content.

• We may process your content using artificial intelligence to organize, analyze, and generate outputs.

• We may collect technical and usage information to operate and improve the Services.

• We do not sell your personal data.

• You may request access to, correction of, export of, or deletion of your data, subject to applicable law.

• We use reasonable administrative, technical, and organizational safeguards to protect your information.

1. Scope of This Policy

This Privacy Policy applies to information collected through the Services, including information:

• you provide directly to us,

• collected automatically when you use the Services, and

• generated, inferred, or structured through AI-based processing.

This Policy applies regardless of the device or platform you use to access the Services.

2. Information We Collect

2.1 Information You Provide

We may collect personal information you provide when you create an account, communicate with us, or use the Services, including:

• your name,

• email address,

• login or account credentials,

• profile information,

• preferences, and

• communications you send to us.

2.2 Story Content and User-Generated Materials

Legacy Orb’s core functionality involves collecting and processing content you choose to submit, which may include:

• written responses to prompts and questions,

• journal entries and stories,

• voice recordings and transcripts,

• photos, videos, and other media files,

• descriptions of personal experiences, relationships, milestones, and life events.

This content may contain highly personal or sensitive information, and you choose what to submit.

2.3 Derived, Structured, and AI-Generated Data

In order to provide the Services, we may create additional data derived from your content, including:

• categorized memory objects,

• tags, labels, and classifications,

• emotional, thematic, and contextual metadata,

• timelines and relationship structures,

• summaries, narratives, scripts, and other AI-generated outputs.

This derived data may be stored alongside your original content and used to improve the usefulness and organization of your legacy materials.

2.4 Technical and Usage Information

We may automatically collect certain technical and usage information, such as:

• IP address,

• device type and operating system,

• browser type,

• app or site interaction logs,

• session duration,

• activity patterns,

• crash reports, diagnostics, and related analytics.

We use this information to operate, secure, troubleshoot, and improve the Services.

3. How We Use Information

We may use the information we collect to:

• provide, operate, maintain, and support the Services,

• facilitate journaling, storytelling, and narrative generation,

• organize and structure submitted content into meaningful outputs,

• personalize prompts, follow-up questions, and user experience,

• improve system accuracy, performance, and product features,

• respond to support requests and user communications,

• detect, prevent, and address fraud, abuse, misuse, and security incidents,

• comply with legal obligations and enforce our terms.

4. AI-Based Processing

Legacy Orb uses artificial intelligence and machine learning tools to help analyze user input, identify patterns and gaps in stories, organize content, and generate structured outputs such as summaries, narratives, scripts, and other legacy materials.

By using the Services, you understand and agree that:

• your submitted content may be processed by automated systems,

• your content may be transformed into derived outputs,

• we may use third-party AI and cloud infrastructure providers to help deliver the Services.

AI-generated outputs may not always be accurate, complete, or objectively correct. They may reflect inference, interpretation, summarization, or formatting based on the information provided. You are responsible for reviewing outputs before relying on or sharing them.

5. Legal Bases for Processing

Where applicable under relevant law, including certain international privacy frameworks, we may process personal information on one or more of the following bases:

• your consent,

• performance of a contract,

• our legitimate interests,

• compliance with legal obligations.

6. Data Sharing and Disclosure

We do not sell personal data.

We may disclose information in the following circumstances:

6.1 Service Providers

We may use third-party vendors and service providers to support hosting, infrastructure, analytics, communications, AI processing, storage, authentication, customer support, and related business operations. These providers may process information on our behalf subject to contractual or legal safeguards.

6.2 Legal Compliance

We may disclose information where required to comply with law, regulation, subpoena, court order, legal process, or lawful government request.

6.3 Protection of Rights and Safety

We may disclose information when reasonably necessary to protect the rights, property, safety, users, or integrity of Legacy Orb, our Services, or others.

6.4 Business Transactions

We may disclose or transfer information in connection with a merger, acquisition, financing, restructuring, sale of assets, or other corporate transaction.

7. Data Storage, Security, and Safeguards

We implement commercially reasonable administrative, technical, and organizational safeguards designed to protect your information. These measures may include:

• encryption in transit,

• encryption at rest,

• secure authentication controls,

• role-based access controls,

• monitoring and logging,

• access limitation based on operational need.

No system can be guaranteed to be completely secure. While we take reasonable steps to protect your information, we cannot guarantee absolute security.

8. Data Retention

We retain personal data for as long as reasonably necessary to:

• provide the Services,

• maintain your account,

• fulfill contractual obligations,

• resolve disputes,

• enforce our agreements,

• comply with legal obligations,

• support backup, recovery, fraud prevention, and system integrity.

Because Legacy Orb is designed around preservation and long-term storytelling, some content may be stored in archival formats intended to support future access and legacy use, subject to this Policy and applicable law.

9. Data Deletion

You may request deletion of your personal data at any time by contacting us at admin@legacyorb.com

Upon a valid deletion request:

• active data may be removed from production systems,

• backup or archival copies may remain for a limited period,

• certain data may be retained where required by law, for legitimate business purposes, or for security, fraud prevention, dispute resolution, and compliance reasons.

If you offer in-app deletion later, update this section to mention it.

10. Your Privacy Rights

Subject to applicable law, you may have the right to:

• request access to your data,

• request correction of inaccurate information,

• request deletion of your data,

• object to or restrict certain processing,

• request portability of eligible data.

To exercise these rights, contact us at admin@legacyorb.com. We may need to verify your identity before processing certain requests.

11. Content Ownership and License

You retain ownership of the content you submit to Legacy Orb.

However, by submitting content through the Services, you grant Legacy Orb a non-exclusive, worldwide, royalty-free license to host, store, process, analyze, reproduce, transform, and generate derivative outputs from that content as necessary to operate, improve, and provide the Services. This includes the creation of summaries, narratives, story structures, scripts, and related outputs.

12. Sensitive Information

The Services may involve the submission of highly personal or sensitive information. Submission of such information is voluntary.

By using the Services, you acknowledge that:

• you choose what content to submit,

• you are responsible for the information you provide,

• Legacy Orb does not independently verify the factual accuracy of user-submitted content.

13. Children’s Privacy

The Services are not intended for children under 18, or under any higher minimum age required by applicable law. We do not knowingly collect personal information from children in violation of applicable law. If you believe a child has provided personal information to us improperly, please contact us so we can take appropriate action.

14. International Data Transfers

Your information may be transferred to, stored in, or processed in countries other than the one in which you reside, including the United States. By using the Services, you understand that your information may be processed in jurisdictions that may have different data protection laws than your home jurisdiction.

15. Digital Legacy and Inheritance

Legacy Orb recognizes that user content may have enduring personal, familial, and historical value. This section explains how we may handle content in connection with death, incapacity, memorialization, or future legacy-related features.

15.1 Ownership During Lifetime

During your lifetime, you retain ownership of your content, subject to the license granted in this Privacy Policy.

Where functionality is available, you may be able to indicate preferences regarding:

• whether your content remains private,

• whether designated individuals may access certain content,

• whether your content may be transformed into legacy outputs such as books, films, or archives.

15.2 Legacy Contacts

Legacy Orb may, in the future, allow users to designate one or more legacy contacts or beneficiaries who may be eligible to access certain content after verification of death or incapacity. Any such feature, if offered, may include limits on access type, permissions, and transferability.

15.3 Posthumous Access

If a user dies, Legacy Orb may, subject to applicable law and satisfactory verification, consider requests from designated legacy contacts, lawful heirs, executors, or authorized representatives. We may require documents such as a death certificate, court order, or proof of authority before taking action. We are not obligated to grant access without sufficient verification or legal basis.

15.4 No Instructions on File

If no legacy instructions or designated contacts exist, content may remain private and inaccessible except where access is required by law or supported by valid legal authority.

15.5 Preservation and Archiving

We may store certain user content in long-term archival formats intended to preserve stories, recordings, images, videos, and structured life-story data. However, we do not guarantee perpetual storage, indefinite retention, or uninterrupted future accessibility.

15.6 Rights of Heirs and Representatives

To the extent permitted by law, heirs, executors, or authorized representatives may request access, deletion, or export of eligible content, subject to verification, privacy protections, third-party rights, and technical limitations.

15.7 Privacy of Third Parties

Your content may include references to family members, friends, and other individuals. We may take reasonable measures to protect third-party privacy and limit disclosure where appropriate.

15.8 Future Legacy Features

Legacy Orb may introduce additional digital legacy features over time, such as memorial account settings, time-released messages, beneficiary access tools, or legacy instructions. If we do, we may update this Privacy Policy accordingly.

16. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. If we make material changes, we may post the updated version on this page and revise the “Last Updated” date above. Your continued use of the Services after changes become effective constitutes acceptance of the updated Privacy Policy, to the extent permitted by law.

Contact Us If you have questions about this Privacy Policy or would like to exercise your privacy rights.